Scheduling
Recurring class schedules that survive holidays and clock changes
Store recurring classes as rules with a local time and time zone. Handle holidays, leave, teacher changes and makeups as exceptions.
Notes on running an online academy
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Billing
How to bill parents for online classes: a complete guide
Bill parents with a clear prepaid or postpaid policy, agreed cancellation rules, a monthly family invoice, easy payment options, and scheduled follow-up.
Software selection
International academy software: currencies, time zones, payments
Choose international academy software by testing per-family currency, named time zones, and payment providers available where your academy operates.
Payroll
Should you pay the teacher when a student doesn't show up?
Usually yes, if the teacher attended and waited the required time. Record the wait and separate teacher pay from the family's no-show charge.
Business
Market an online academy without Google Business Profile
Market an online academy through clear website pages, useful content, referrals, community channels, and opt-in messaging instead of a Maps listing.
Classroom
Safeguarding in online tutoring: policies every academy needs
Online tutoring needs a safeguarding lead, child protection policy, recruitment checks, classroom rules, secure concern records and parent communication.
Reliability
Should you charge for late cancellations? Notice windows compared
Late cancellation charges are common when agreed in advance. Notice windows vary: Studio Arabiya rescheduling uses 2 hours, Preply 12, Tutorful 24.
Scheduling
Reschedule tutoring session workflow: requests and decisions
Record each change request, check notice, get an admin decision, and confirm the new time in the family's and teacher's time zones.
Billing
How to chase unpaid tuition without damaging the relationship
Chase unpaid tuition with short reminders, a direct invoice link and a written pause rule. Check delivery and payment records before escalating.
Software selection
Language school management software: an online school checklist
Choose language school software by checking levels, class formats, time zones, billing currencies, teacher pay, reporting and protection of children's data.
Payroll
Teacher earnings dashboard: why totals should match payroll
A teacher earnings dashboard should use payroll's class records and pay rules, with per-class lines that explain deductions and totals.
Business
Online academy unit economics: tuition, costs and margin
An online academy is profitable when tuition covers teacher pay, payment fees, software, unbilled classes and overhead. Calculate each student-month.