Classroom
Share PDFs in online classes: annotation and copyright basics
Share PDFs you have permission to use, sync the student's page, and annotate in a separate layer. Check copyright and Quran-text terms before uploading.
Notes on running an online academy
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Reliability
Student attendance tracking for online classes
Track online attendance with confirmed class outcomes, cancellation notice and wait times. Use join logs as evidence for billing and reports.
Scheduling
Tutor availability across time zones: Pakistan, Egypt and beyond
Collect teacher availability in local IANA zones, then convert each date for families. Pakistan stays fixed; Egypt, the UK and New York change clocks.
Billing
How to invoice families in different currencies
Set prices per currency, invoice families in their payment currency, and check conversion and receiving fees before choosing how to collect.
Software selection
Online tutoring software: classroom vs management tools
Online tutoring software covers live classroom tools and business management tools for scheduling, billing, and payroll. You need both jobs covered.
Payroll
Teacher late to online class policy: grace and deductions
Give teachers 2 minutes of grace, deduct 5% for 3 to 5 minutes late, then deduct per minute. Record outcomes and review patterns fairly.
Business
Register a tutoring business: UK sole trader, Ltd or US LLC
UK tutors register for Self Assessment above GBP 1,000 gross trading income. US tutors can start without an LLC; liability and tax rules differ.
Classroom
Virtual classroom features checklist for one-to-one teaching
Choose a browser classroom with reliable audio, a shared whiteboard, PDF page sync, annotation, teacher controls, and consent-based supervision.
Reliability
Teacher absent? Substitutes, makeups and credits
If a teacher misses class, offer a suitable substitute, a free makeup, or a credit or refund. Record the remedy so families are not charged twice.
Scheduling
US–UK time difference in March: the clock-change gap weeks
New York is 4 hours behind London during US–UK clock-change gaps, instead of 5. See the March and October–November dates for 2026 and 2027.
Billing
Invoice references that make bank transfers easy to match
Use a unique invoice number as the bank transfer reference. Keep the reference consistent, check the currency, and review ambiguous payments.
Software selection
Switch tutoring software without losing student data
Freeze an export, clean and import a copy, then run both systems for 1 billing month. Switch after invoices, schedules and teacher pay match.