# Notes on running an online academy > Practical notes on running an online academy: scheduling across time zones, teaching, billing, payroll and keeping teachers reliable. URL: https://halqora.com/blog/page/7 Software selection ## [Tutoring software parent portal or no-login links?](https://halqora.com/blog/parent-portal-vs-no-login-links) Parent portals provide an account and dashboard. Private no-login links let families join class or pay invoices without remembering a password. 21 Oct 2026 6 min read Payroll ## [W-8BEN foreign contractor rules for US academies](https://halqora.com/blog/w8ben-foreign-teachers) Foreign teachers give W-8BEN when requested. Teaching abroad generally produces foreign-source income; confirm reporting with a tax adviser. 21 Oct 2026 6 min read Billing ## [PayPal invoicing fees explained for tutors and academies (2026)](https://halqora.com/blog/paypal-invoicing-fees-explained) PayPal charges when an invoice is paid. US Checkout costs 3.49% plus USD 0.49; international payments and currency conversion can add more. 21 Oct 2026 7 min read Software selection ## [Tutoring software pricing: per student, lesson or seat](https://halqora.com/blog/tutoring-software-pricing-models) Tutoring software charges by plan, tutor seat, student lesson or active student. Compare dated list prices, payment fees and subscription arithmetic. 21 Oct 2026 9 min read Billing ## [PayPal vs Stripe vs Wise for online academies: fees compared](https://halqora.com/blog/paypal-vs-stripe-vs-wise-online-academies) Use Stripe or PayPal for cards and Wise for local bank transfers. Compare fees and check business-country eligibility before choosing. 21 Oct 2026 10 min read Software selection ## [What is tutoring management software? Features and costs](https://halqora.com/blog/what-is-tutoring-management-software) Tutoring management software connects scheduling, attendance, invoices, payments and tutor pay. Compare pricing models and decide what your academy needs. 21 Oct 2026 8 min read Billing ## [Prepaid class billing reconciliation: forecast and reconcile](https://halqora.com/blog/prepaid-forecast-reconciliation-billing) Bill scheduled classes upfront, then adjust the next invoice by last month's actual billable amount minus its forecast. Unused charges become credits. 21 Oct 2026 7 min read Billing ## [Prepaid vs postpaid tuition: when should tutors charge upfront?](https://halqora.com/blog/prepaid-vs-postpaid-tuition) Charge upfront for fixed weekly tuition to protect cash flow. Postpaid suits irregular lessons, with more collection risk after teaching. 21 Oct 2026 8 min read Billing ## [Receive international payments in Pakistan for your academy](https://halqora.com/blog/receive-payments-academy-pakistan) Pakistan-based academies can receive overseas tuition through Payoneer with JazzCash withdrawals or parent-sent Wise transfers to personal PKR accounts. 21 Oct 2026 8 min read Billing ## [Stripe Invoicing for tutoring businesses: fees and automation](https://halqora.com/blog/stripe-invoicing-for-tutoring-businesses) Stripe Invoicing Starter charges 0.4% per paid invoice plus processing fees. Automatic collection includes email reminders and smart retries. 21 Oct 2026 6 min read Billing ## [Tuition refund policy: the UK 14-day cancellation rule](https://halqora.com/blog/online-class-refund-cancellation-rights) UK consumers usually have 14 days to cancel online lessons. An express early start can mean paying for lessons delivered; refunds are due within 14 days. 21 Oct 2026 8 min read Billing ## [Tutoring chargebacks: prevent payment disputes](https://halqora.com/blog/prevent-chargebacks-tutoring) Prevent tutoring chargebacks with clear payment descriptions, accepted refund policies, attendance records, and prompt replies to parents. 21 Oct 2026 7 min read