# Notes on running an online academy

> Practical notes on running an online academy: scheduling across time zones, teaching, billing, payroll and keeping teachers reliable.

URL: https://halqora.com/blog/page/2

Reliability

## [Makeup class policy: how many, how soon, and who pays](https://halqora.com/blog/makeup-class-policy)

A makeup class policy sets notice, allowances, deadlines, and who pays. Compare published academy rules and adapt clear wording for families.

21 Oct 2026 8 min read

Scheduling

## [Free time-zone class schedule template (Google Sheets)](https://halqora.com/blog/time-zone-class-schedule-template)

Build a class schedule with local start times, IANA zones and dated UTC offsets, so teacher and family times stay clear through clock changes.

21 Oct 2026 5 min read

Product

## [Self-hosted classroom vs Zoom licences: cost and control](https://halqora.com/blog/self-hosted-classroom-vs-zoom)

Zoom charges per host. Self-hosted classrooms cost servers, bandwidth and upkeep; LiveKit Cloud charges for usage. Compare academy costs and control.

21 Oct 2026 8 min read

Billing

## [Deferred revenue and prepaid tuition: an accounting guide](https://halqora.com/blog/prepaid-tuition-deferred-revenue)

Under accrual accounting, prepaid tuition is a liability until lessons are taught. Cash accounting generally records income when payment arrives.

21 Oct 2026 5 min read

Software selection

## [Academy management software vs an LMS: which do you need?](https://halqora.com/blog/academy-management-software-vs-lms)

An LMS delivers course content. Academy management software handles live-class schedules, outcomes, family invoices and teacher pay.

21 Oct 2026 7 min read

Payroll

## [Pay teachers in Pakistan, Egypt and Bangladesh from abroad](https://halqora.com/blog/pay-teachers-pakistan-egypt-bangladesh)

Use local transfers or Payoneer wallet routes to pay teachers abroad. Wise PKR requires personal accounts; business transfers to BDT are not allowed.

21 Oct 2026 9 min read

Business

## [How to scale an online tutoring business: your first teacher](https://halqora.com/blog/solo-tutor-to-academy)

Hire when demand exceeds your capacity and class revenue covers teacher pay, costs and a margin. Set status, pay rules, scheduling and billing first.

21 Oct 2026 9 min read

Classroom

## [How to observe online classes for quality, with consent](https://halqora.com/blog/observe-online-classes-with-consent)

Observe online classes with a written policy, prior consent for hidden camera and microphone access, visit logs, and clear teacher feedback.

21 Oct 2026 8 min read

Reliability

## [Measure teacher reliability: cancellations, no-shows and lateness](https://halqora.com/blog/measure-teacher-reliability)

Measure teacher-caused cancellations, no-shows and lateness from recorded classes, compare periods, and withhold ratings below 3 recorded classes.

21 Oct 2026 7 min read

Scheduling

## [How to schedule classes across time zones without double-booking](https://halqora.com/blog/schedule-online-classes-across-time-zones)

Anchor each class to a named time zone, convert every date, check teacher availability, and review clock-change weeks before confirming local times.

21 Oct 2026 8 min read

Product

## [Why class outcomes should drive billing and payroll](https://halqora.com/blog/class-outcome-single-source-of-truth)

Record each class outcome once, then use the same evidence and fixed rules to calculate the family's invoice and the teacher's pay.

21 Oct 2026 8 min read

Billing

## [Family billing: siblings, discounts and one household invoice](https://halqora.com/blog/family-billing-siblings-discounts)

Put siblings on one household billing account, then choose a percentage discount, a flat family plan or no discount. Keep each child's charges clear.

21 Oct 2026 6 min read